Supervisor, Document Control

Summary

In accordance with the goals and initiatives set forth by the Company and Engineering Department; the Supervisor, Document Control will be responsible for guaranteeing documentation is methodically organized and aligned with Enerflex document management procedure and process, while leading a team in a high-energy manufacturing environment.

Principle Responsibilities and Duties

• Direct oversight of document control administrators.
• Plan and directs all aspects of the document control activities, responsible for assigning of work load and maintaining proper staffing levels within team.
• Identify and address gaps in document control practices and procedures.
• Lead development and change within document control.
• Lead and support recruitment and staffing requirements of group.
• Develop, implement, and train team members on procedures.
• Evaluate teams career development plans through periodic reviews and provide mentoring to improve staff effectiveness and skills. 
• Set goals and objectives for the department. Ensure areas of responsibility meet goals and objectives by providing systems, resources and training as needed.
• Supervise the coordination of records and information through processing, distribution, organization, storage and retrieval, and ultimate disposition.
• Write, maintain, enforce, and distribute document control procedure manual (approved by Director, Engineering).
• Attend project kick off meetings & all other necessary department related meetings when required.
• Manage document control software (Adept) and explore its functionality to be utilized to its fullest.
• Explore development of Document Control SharePoint site.
• Manage all Document Control related reports.
• Responsible for ensuring documentation is systematically managed and aligned with Enerflex processes and procedures. 
• Update project schedule dates in Adept / IMACs
• Expedite vendors and customers on project related documentation
• Generate, download & edit IMAC s BOM & retrieve vendor data
• Submit project customer/vendor transmittals
• Receive incoming customer transmittals
• Generate, maintain & update project document register
• Compile, print and ship project IOMs and Quality manuals
• Model and champion Enerflex core values in ways that center team culture on these values.
• Abide by and promote Enerflex’s HSE policy

Qualifications

• ​​​​​Two year associates degree in business or related field preferred
• 7+ years’ experience in document control support and supervision
• Exposure to the oil & gas industry would be preferred
• Experience with multiple document management systems preferred
• Advance knowledge of Microsoft Office, SharePoint
• Excellent verbal and written communication skills
• Experienced with working in fast-paced environments demanding strong organizational, technical, and interpersonal skills
• Time management skills including multi-tasking competing priorities as needed
• Demonstrated self-motivation, ethical behavior, and team player
• Willing to continuously and proactively collaborate, share, and seek guidance through open dialogue
• Having a positive attitude, a desire to learn and be challenged

Physical Requirements

• Fast-paced general office environment. Many tasks have high degrees of time sensitivity.
• May be exposed to confidential information.
• May be required to work non-standard hours including evenings and weekends.