Executive Assistant to CEO

Summary

As the Executive Assistant to the Chief Executive Officer, you will be responsible for providing comprehensive administrative support to the CEO, managing communications, schedules, and strategic priorities to enhance the CEO’s effectiveness and organizational impact. This position requires exceptional judgment, a high level of confidentiality, attention to detail, and the ability to anticipate needs in a fast-paced, dynamic environment.

Principle Responsibilities and Duties

Manage the CEO’s calendar, travel plans, agendas, and correspondence, including highly confidential materials.
Serve as the primary liaison between the CEO, board members, senior management, and external stakeholders.
Distribute relevant updates and materials to Board Members.
Manage Board calendars and contact lists.
Organize and prioritize requests, providing recommendations and making informed decisions consistent with the CEO’s leadership style and company policies.
Oversee special projects, ensuring seamless coordination, timely completion, and effective communication.
Draft correspondence, reports, and presentation materials to support executive operations.
Maintain and enhance the CEO’s professional profile and represent the CEO in both internal and external communications.
Coordinate hospitality and logistical arrangements for board members, visitors, and special events.
Track project progress, monitor key initiatives, and support reporting on business performance as needed.

Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
5+ years of experience supporting C-level executives in a corporate environment.
Expert proficiency in Microsoft Office Suite, TEAMS and Concur
Outstanding organizational, time management, and written and verbal communication skills.
Proven ability to handle multiple priorities independently and exercise discretion and judgment in managing confidential information.
Demonstrated professionalism and ability to work effectively with diverse internal and external stakeholders.

Physical Requirements

Fast-paced office environment

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

Generous healthcare, dental and vision plans
401(k) employer matching
Generous paid time off program
Employee equity plan
Tuition reimbursement
Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.