Parts Warehouse Coordinator II

Summary

This position is primarily responsible for the accurate and timely movement of goods to and from the warehouse(s) while providing a superior level of customer service and maintaining the integrity of electronic inventory records. Duties include inventory management, supplier management, purchasing, stocking, tracking job orders/deliveries, forecasting parts demand, general warehouse stocking, transferring and dispersal of various items related to Enerflex Field Operations.   forecasting parts demand. General warehouse stocking & related duties.

This position is responsible for performing functions, procedures, activities and responsibilities associated with Parts Warehousing under moderate supervision.
 

Principle Responsibilities and Duties

•    Provides accurate and timely invoicing/billing to customers.
•    Enters all required materials and services on all order types.
•    Maintains inventory accuracy by issuing inventory to all order types in a timely manner.
•    Sorts and places materials or items on racks, shelves, or in bins according to predetermined part-number sequence. Marks material with identifying information.
•    Fills requisitions, work orders, or requests for materials, tools, or other stock items and distributes items accordingly.  
•    Uses computer and current inventory program (SAP) to enter records.
•    Prepares product for domestic and international shipping using proper packing techniques to insure safe arrival of goods and products.  
•    Determines best method of shipping and filing freight claims.
•    Takes an active part in cycle counting and inventory processes for the Branch Office.
•    Sourcing, quoting, purchasing and billing merchandise for projects as directed by the Branch Manager or Account Manager.
•    Manages variance reports and uses root cause analysis to resolve and eliminate variances between stated on-hand and physical counts.
•    Reviews all shipping and receiving transactions, bills of materials, routing and picking transactions and errors in SAP.
•    Resolves moderate to advanced problems and initiates identification and engages in resolution by recommending policy and procedure changes to Parts or Branch Manager. 
•    Works closely with sales, purchasing, shipping and receiving, and others in order to oversee physical counts and reconcile variances.
•    Works to meet branch/individual objectives and goals that have been set by/with Manager.
•    Assists peers with moderately complex problems and issues. 
•    Manages relationships with internal/external customers and other employees in a professional manner.
•    Drives company vehicle, lift and forklift to transport stored items from warehouse to shop or customers as needed, as well as pick up items form vendors as required.
•    Sources and purchases required parts/services at competitive pricing and terms (TCO) while following Enerflex required policies/procedures.
•    Maintains process ownership from sourcing/procurement to delivery/inventory management with a focus on internal customer commitment and expectations. 
•    Communicates and coordinates with Supervisor, Supply Chain and other departments to ensure compliance with expectations.
•    Assists with new supplier selection, new products, price and terms reviews to stay competitive.
•    Assist in the development, tracking and reporting of key suppliers and departmental performance metrics.
•    Properly uses/operates lift trucks and general equipment used in a warehouse.
•    Complies with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines. 
•    Manually lifts and loads materials on and off trucks safely.
•    Recognizes and complies with Health, Safety and Environmental rules and policies.

Qualifications

•    High School diploma
•    Minimum of 5+ years' related work experience 
•    Prior experience in the oil and gas industry including experience with ERP systems preferably SAP
•    Knowledge of Caterpillar engine and Ariel compressor, Waukesha and related spare parts preferred. 
•    Must have a great understanding of the invoicing/billing process (if applicable).
•    Must be capable of lifting (up to 50 lbs.), push/pull (up to 70 lbs.) and operating light equipment within a warehouse environment
•    Ability to obtain and maintain forklift certification and properly use/operate lift trucks and general equipment used in a warehouse.
•    Capable of effective communication with various levels of personnel.
•    Possess math aptitude necessary to do inventory calculations. 
•    Capable of handling multiple tasks and deal effectively with interruptions.
•    Good customer service skills; displays a professional can-do attitude.
•    Must be detail oriented and possess excellent organizational skills. 
•    Basic understanding of Microsoft Office Word, Excel and Outlook preferred.
 

Physical Requirements